To be eligible to run for Places 1 - 4, an employee must:
Be an active, vested city employee at the time of the election;
Be a member of the department/group which they wish to represent;
Get at least 75 signatures of active members of the department/group they wish to represent (temporary employees' signatures do not count toward the 75 needed);
Turn in the petition forms by the deadline announced by the Retirement Fund.
To run for Places 5 - 7, a retiree must:
Be a retired city employee at the time of the election (being in the DROP does not count as being a retiree; the candidate must actually have separated from employment with the city and receive a monthly pension benefit);
Get at least 25 nomination letters from retirees of the department/group they wish to represent (not including survivors and/or surviving spouses); the Retirement Fund mails nomination letters with forms to all retirees eligible for each specific election;
Have all required letters submitted by the deadline announced by the Retirement Fund.
Nominations Process The nominations process begins in late May when nominations forms are mailed to retirees and petition forms are made available to active members who wish to run for the Retirement Fund Board. The deadline for nominations is generally the last day of June.
Active Employees In order to be nominated for Places 1, 2, 3 and 4, active employees must download a petition form from the Retirement Fund website, during the nomination period, fill it out and get at least 75 signatures of active members of the department/group they wish to represent (temporary employees' signatures do not count toward the 75 needed). Once you have gotten at least 75 signatures, the form must be turned in by the deadline announced by the Retirement Fund.
Retirees In order to be nominated for Places 5, 6 and 7, retirees must receive at least 25 nominations from retirees from their employee groups. The Retirement Fund will mail nomination forms to the specific group that is eligible to vote in that year’s election; i.e. in even-numbered years, all retired Civil Service police personnel will receive a nomination form in the mail. They fill out the forms with the nominee of their choice and return it to the Retirement Fund by the deadline announced by the Fund. A return envelope is included in the nominations mailing.
Elections Process All active employees and retirees who are eligible to vote in that year’s election will receive a ballot in the mail from VR Election Services, a professional election company based in Dallas. Members can vote one of three ways: via phone, mail or digitally. Instructions are specified on the ballot, which also has a personal identification number for each voter (to avoid duplication of votes). All votes must be registered with VR Election Services by the date noted on the ballot and specified by the Retirement Fund.
The election generally begins in mid-July and ends mid-August. Elections results are delivered to the Fund’s Executive Director in late August and approved by the Board of Trustees at the August meeting. New and returning Board members are officially sworn in on Sept. 1.