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The 2021 nomination and election process for the Fort Worth Employees’ Retirement Fund will return to its normal schedule after having been delayed in 2020. The timeline is as follows:

Nominations

from  May 14

to  June 11 at 4 p.m.

Voting

from  July 6

to  Aug. 10 at 4 p.m.

Results Reported

at the August Board meeting

 

Online and paper-based options

Members have two options for participating in the nominations process and the voting process: online or using paper forms.

Eligibility Requirements

Board Roles & Responsibilities

Nominations Process
Active and retired members will each have access to an online nominations platform as soon as nominations open on the date listed above. The two groups have slightly different processes.

Active Employees
In order to be nominated for Places 1, 2, 3, or 4, active employees must obtain at least 75 signatures of regular (not temporary) employees from the department/group they wish to represent. Active employees have two options for collecting petition signatures.

  • Online option – Active employees access the nomination platform either from the Retirement Fund website or by clicking a link in an email directly from YESElections (the third-party election company). An employee who would like to run for the board can complete a self-nomination form, and an online petition for this employee’s name will be added to a list of nominees on the site. All eligible active employees can access the site throughout the nomination period to add their virtual signatures to the petitions of any nominees they wish to support. Nominees can access the site throughout the nominations period as well, to view their petition.
  • Paper option - An active employee who would like to run for the board downloads a petition form on the Retirement Fund website, fills it out, and collects signatures of other employees in their department/group. The form must be turned in to the Retirement Fund by the deadline.

Nominees can use the paper method, the online method, or both. The number of signatures combined, from the online and paper methods, must be at least 75.

Retirees
In order to be nominated for Places 5, 6, or 7, a retiree must receive at least 25 nominations from retirees from their employee group. Retirees have two options for collecting petition signatures.

  • Online option – Retirees can access the online nomination platform from the Retirement Fund website or by clicking a link in an email sent directly from YESElections (the third-party election company). Once on the site, retirees will use a search tool to select the name of the person they would like to nominate. If there is more than one person by the same name, the retirement date will also be visible. Once the intended person is selected, the retiree will be asked to apply an electronic signature and submit the form to complete the nomination.
  • Paper option - The Retirement Fund will mail nomination forms to the retirees in the specific group(s) eligible to vote in the election (Place 6 in even-numbered years, or Places 5 and 7 in odd-numbered years). They fill out the form with the nominee of their choice and return it to the Retirement Fund by the deadline announced by the Fund. A return envelope is included in the nominations mailing.

Elections Process
All active employees and retirees who are eligible to vote will receive a ballot in the mail from Election-America, a professional election company. Members can vote one of three ways: via phone, mail, or online. Instructions are specified on the ballot, which also includes an Election Code and Voting PIN for each voter (to avoid duplication of votes). All votes must be registered by the date noted on the ballot and specified by the Retirement Fund.

Elections results are delivered to the Fund’s Executive Director and will be approved by the Board of Trustees at their regular monthly meeting.